Some of our clients request to see a sample wedding contract before signing up with us, here it is:
Page 1 – Wedding Photography Contract
Wedding Date: ___________________ Sunset is: __________** Please confirm this!
Couples Names: ___________________ Referral from? ______________________
_______________________________ Your photographer is:__________________
PHOTOGRAPHER #: ______________________ Email:_____________________________________
Size of wedding: _________________________ *more than 200 guests requires a 3rd photographer & would cost more
Ceremony: ______________________________ Reception: _________________________________
Changes or additions: Package
Total contract amount = __________
Non-refundable retainer due at contract signing (50% of contract) = ____________________________
Remaining balance due 30 days before the event = _________________________________________
The other fees are parking/valet for each photographer and videographer when applicable. Also entrance fees if the location you choose requires it. Paid directly by client day of or can be billed later.
*** No photos, albums or video will be released until the entire contract has been paid in full. ***
*** This is a Package Price – meaning that items cannot be taken out of a package in the future. ***
***Package includes standard editing, not image altering. See page 3.***
***Studio provides edited photos only. Not the unedited.***
The terms and conditions on the next two pages are hereby made part of this contract. By signing, you acknowledge that you have read and agreed to these terms. We reserve the right to correct any clerical errors.
Owner / Photographer Date
Liam Crotty (305) 333-6388 / Liam@WeddingPhotographyByLiam.com
Page 2 – Wedding Photography Contract: Terms and Conditions
Definition of Client/s: The person/s whose signature/s appear/s on the reverse side shall be the Client/s for this contract, shall be the one/s to whom Liam Crotty Photography delivers its products, and shall be financially responsible for all payments to be made under this contract. This contract incorporates the entire understanding of the parties, and any modifications to it must be in writing and signed both by Liam Crotty Photography and by the Client/s.
Exclusive Photographer: It is agreed that Liam Crotty Photography d.b.a. Wedding Photography by Liam (“the Photographer”) will be the exclusive commercial photographer providing still prints for or at this event. Others may take photographs or record video as long as they do not interfere with the duties of the Photographer and do not photograph or record poses arranged by the Photographer. It is agreed that interference from others, paid or unpaid, who attempt to photograph or record the same poses or scenes during the same time period as the Photographer may detract from the quality of the Photographer’s images, and may be cause for the Photographer to cease work until such interference ends. The Photographer will not be responsible for time or images missed as a result of such interference.
Copyright – The client has copyright permission and rights to use the digital image files as they wish. It is agreed that Liam Crotty Photography shall own the copyright to all images created through this contract. The Photographer shall have the right to use the images for the photographer’s portfolios, samples, self-promotions, entry in photographic contests or art exhibitions, editorial use, for display within or on the outside of the photographers’ studio, including the Internet. The Client/s may purchase all prints/enlargements and/or images on their own. Unauthorized copying or use of the Photographer’s images is an infringement of Federal Copyright Law and a violation of this contract.
Prices: The prices for contracted items are those shown on the contract. These prices shall be in effect for a period of twelve months after the date of the event. For any additional items, or for contracted items not fully specified or ordered by Client/s until after the twelve-month date (“late orders”), prices shall be those in the Photographer’s regular price list in effect at the time any such additional late order is made.
Albums & prints: the client has up to 12 months to order any albums or prints they have purchased in their contract. After 12 months (from their wedding date), there may be a price increase if our lab has increased our prices.
Service Level Agreement (SLA): I try to provide a very high level of service to my clients. The day before your wedding and the day of, of course, I’m available for last-minute calls and texts. Leading up to and after your wedding, email is the best way to communicate and I try to reply within 24 hours. If it takes me a little longer, please be assured that I will respond. Thanks!
Personnel: The Studio may substitute photographers in the event of a photographer’s illness or incapacity. In the event of such substitution, the Studio warrants that the photographer taking the photographs shall be a competent professional. The Studio may utilize one or more assistants at the event, and such assistant/s may also take photographs under the supervision of a principal photographer.
Retainer Payments: Once the Photographer reserves a date/time for the Client/s, he ceases attempting to sell its services for this date/time to others. If the event is cancelled or postponed, the Photographer suffers a loss. Therefore, if the contract is cancelled by the client/s, Payments made by the Client/s are not refundable under any circumstances, and will be considered as liquidated damages, to be retained by the Photographer. If the Photographer is able to re-book a date/time for which it has received a cancellation or postponement, it may at its sole discretion provide a Photographer credit to the Client/s for what, in the Studio’s sole judgment, is a reasonable portion of any payments made by the Client/s. This includes the addendum: Installment Payment Plans if applicable.
Page 3 – Wedding Photography Contract: Terms and Conditions (cont.)
Photographer Liability and Performance: The Photographer takes great care with respect to the exposure, processing, and delivery of photographs. In the event the Photographer cannot comply with the terms of this contract due to negligence, oversight, accident, error, omission, any other avoidable or unavoidable circumstance, whether caused by the Photographer or otherwise, the photographer/s liability for this or any other circumstance shall be limited to the amount paid up to that time by the Client/s. The Photographer does not guarantee to capture any particular image(s) or meet any
particular aesthetic criteria as part of its performance under this contract. In addition, Failure by the Client/s to make any payment as and when agreed shall release the Photographer from any further responsibility under this contract, without the responsibility to return any monies previously paid TO IT under this contract.
Inherent Qualities: The Client/s understand/s that photographs may fade or discolor over time due to the inherent qualities of dyes, inks and materials and agrees to release the Photographer/s from any liability for any claims based upon such fading or discoloration. Prints made at different times, from different cameras, or from digital media vs. film, are expected to have variations from each other in color balance and finish. Proof images may bear watermarks indicating they are proofs and showing the Photographer’s name and copyright information. All print sizes are nominal sizes, not exact measure. (5/18/11)
Coverage: Total # of hours covered as specified on the contract. Hours are “continuous” – meaning that the total # of hours is from our start time to end time (and includes travel time in between locations). Coverage by Photographer will begin with the bride and groom’s preparations and shall be continuous through the reception or as requested. The coverage will be in color. Images will be captured digitally.
Photos Presentation: We aim to deliver about 80 retouched/edited images per hour of our contract e.g. a 6 hour contract you would receive about 500 retouched/edited images. If we post your images somewhere online, the files will bear a watermark but the digital files we deliver to you will bear no watermark.
Editing – All of our weddings include professional editing of the images including: alignment, cropping, exposure, contrast, white balance, color correction, red eye removal. With close-up shots of the bride or groom we will also do eye & teeth whitening and light skin “softening” to remove some blemishes and wrinkles.
Image Altering – Image altering is not editing and is not included in your base price. Examples include: weight reduction or “slimming”, neck tucks, extreme wrinkle reduction, tattoo removal, head or eye swaps, adding or removing people or objects from images, or extensive cosmetic image enhancement.
This is an additional service and is only performed when requested by the client. We will review the image and what you’d like done and provide a quote for this service.
Finished Prints: You may order additional finished prints from the proof images as you wish, and these will be billed separately, at an additional charge and at the studio’s then current prices. Your edited electronic images will be retained by me in my archive. To make room, we do periodically have to delete old events after about 3 years.
USB THUMBDRIVE : You will receive either a USB thumbdrive or an electronic download of your high-resolution, edited, digital images. We do not provide the RAW, unedited digital files.
Capturing Specific Images: We have a low-key, non-directive style of coverage. Although we take some classic, “formal”, posed images, we do not take responsibility for “rounding up” family or friends for these images. If specific images are important to you, you might want to consider tapping a friend or family member to help us organize these groups. This involves someone who knows the different people by sight (we don’t). We try to “check in” several times with our clients as the event unfolds and do our best to respond to their requests for image-making. However, we are not responsible for keeping track of completed images. Please be aware that the pace of events as your day unfolds or changes in weather or other conditions may cause us to have to change the number and type of images we to capture, and we cannot be responsible for capturing any specific image.
Destination Weddings – Please be advised that if you are planning a destination wedding, some resorts and hotels have strict rules about using outside photographers i.e. they try to get you to use their staff photographers. For example, some all-inclusive resorts require the client to pay a “day fee” to allow an outside photographer on-site. Please contact your representative at your wedding venue and make these arrangements in advance of your wedding day.